Christmas Gifts for Staff: Ideas by Budget

The best Christmas gifts for staff are the ones people still use in March. A good insulated bottle, a decent notebook, something to wear, something to eat. Give everyone the same thing, choose it for use rather than show, and check the delivery date before you order so sizes and artwork do not run you into the last week of term.

There is also a £50 threshold worth knowing about before you set the budget, and we have covered it below.

Why staff gifts are a different decision from client gifts

Everyone in the office sees what everyone else got.

That is the whole difference. A client receives your gift on their own, with nothing to compare it to. A team opens theirs in the same room. So consistency matters more than value here. Everyone getting the same well chosen thing works. A tiered system where people can tell who got the cheaper version does not, however carefully you set the tiers.

The second difference is that staff gifts get used at work. A client might put a branded item in a drawer. Your own team will have it on their desk, in their bag or on site with them, which is a good reason to choose something that stands up to daily use.

Ideas by budget

Something small for everyone

A printed pen, a keyring, a bottle opener, a pack of branded sweets or chocolates, a desk notebook. These work well as part of a set or as the thing that goes alongside a card. On their own they can read as an afterthought, so give some thought to how it is presented.

A proper gift

An insulated bottle or travel mug, a good ceramic mug with a bag of decent coffee, a hardback notebook, a beanie, a hoodie or a soft shell jacket, an umbrella, a power bank. This is the band most staff gifting sits in, and it is where branded merchandise does its best work, because these are things people would use anyway.

A gift set

Two or three items chosen to go together and packed as one. A notebook and pen, a bottle and a beanie, a mug and something to put in it. A set feels more considered than a single item at the same total spend, and it gives you room to include one thing that is practical and one that is a treat.

Across all three, the rule that holds is the same. Choose something people will use, and it will still be doing its job long after Christmas.

The £50 rule worth checking before you set a budget

A gift to an employee is tax free if it costs £50 or less, is not cash or a cash voucher, is not a reward for their work, and is not part of their contract. HMRC calls these trivial benefits. If all four conditions are met, there is no income tax, no National Insurance and nothing to report on a P11D.

Two things about it are worth knowing.

It is a cliff edge, not an allowance.

At £50.01 the whole gift becomes taxable, not the penny over. The £50 includes VAT, so work from the VAT inclusive cost per person rather than the net figure.

There is no annual limit for most employees

You can give a qualifying gift at Christmas, another on a birthday and another when someone hits a work anniversary, provided each one meets all four conditions and none of them is a reward for performance. Directors of close companies are the exception, with a £300 cap across the tax year.

The practical upshot for branded merchandise is that most of it sits comfortably below the threshold, so the rule rarely bites. It is worth checking your per head figure anyway, particularly if you are building a gift set from several items.

The staff Christmas party sits under a separate exemption with its own rules, so do not count the two together.

Correct as at September 2026, based on HMRC's guidance on trivial benefits. This is general information rather than tax advice, so check the current position with whoever runs your payroll before you commit.

Gifts for staff who work from home

Post to home addresses, and start earlier than you would for an office delivery.

A single delivery to one office is one parcel. Twenty gifts to twenty addresses is twenty, and they will not all arrive on the same day. Collect addresses well before you order, and ask rather than assume, because not everyone wants a work parcel arriving at home.

Choose things that post well. A hardback notebook, a beanie, a bottle, a pack of coffee. Anything fragile, awkwardly shaped or heavy is more expensive to send and more likely to arrive damaged.

If your team is split between an office and home, send everyone the same gift by the same method. A hybrid team notices the difference faster than anyone.

What to avoid

Anything that only works at a desk. Half your team may not have one.

Sizes you had to guess. If you are ordering clothing, collect sizes properly and early. It is the step that sets your whole timeline, and it is the one most likely to go wrong.

Food without checking. Dietary requirements, allergies and preferences vary, and a food gift nobody can eat is worse than no food gift.

A gift that is really a reward. Beyond the tax point, framing a Christmas gift as recognition for a good year turns a gesture into a performance conversation.

When to order

Work backwards from the last working day before your team breaks up, not from Christmas.

If there is clothing involved, add the time it takes to collect sizes from everyone, which is usually longer than the production. Then check the delivery date shown on the product page for the option you want. We show you a guaranteed delivery date before you order rather than an estimate, so you can see whether it lands in time before you spend anything.

Request a free Visual Proof early too. Our in-house designers will show you your logo on the product, with the price and the delivery date, usually in around 20 minutes, and you can request as many changes as you need before you approve it. Getting that done in November rather than December is what keeps the whole thing calm.